What it does
Triage
Mail sorted into urgent, waiting on you and waiting on them.
Reply drafts
A draft in your tone for each message that needs an answer, waiting for your OK.
Follow-ups
Reminders when a client hasn’t sent what they owe, on rules you set.
Morning rundown
One page: what came in, what’s drafted, what’s overdue.
Cloud email assistants vs on-site
| Copilot in Outlook | Gemini in Gmail | Other AI email apps | AdminOnsite | |
|---|---|---|---|---|
| Where mail is processed | Microsoft’s cloud | Google’s cloud | The app vendor’s cloud | A Mac mini in your office |
| Price model | Per user (Copilot license) | Per user (Google Workspace plan) | Per user subscription | Flat monthly price for the office |
| Sends without approval? | You decide | You decide | Varies | No, unless you allow routine items |
A summary, not a feature comparison. Check each vendor’s current terms.
Follow-up rules you can set
Examples of rules offices use:
- Remind a client after 5 business days if requested documents haven’t arrived.
- Flag any email that mentions a deadline, a court date or a filing date.
- Draft a polite second request for unpaid invoices 14 days past due.
- Put new-client inquiries at the top of the morning rundown.
What stays human
Every reply is a draft until a person approves it. The assistant can be wrong about facts, so names, figures and dates are checked before sending, and anything involving advice, money or deadlines gets a professional’s eye. You can choose low-risk routine replies, such as receipt confirmations, that it may send on its own.
Questions
Does it send email automatically?
No, not by default. Drafts wait for your OK. You can allow specific routine replies.
Does it work with Outlook or Gmail?
It connects to your office mailbox the way an email app does. We confirm the connection for your email provider during the demo.
Is my email sent to an AI company?
No. The models run on the Mac mini in your office.
How is this different from Copilot in Outlook?
Copilot runs in Microsoft’s cloud and is licensed per user. AdminOnsite runs in your office at one price for everyone.
Can several people share it?
Yes. It can work across several personal and shared inboxes; the Office plan adds more inboxes.